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Position Available :
Administrative Assistant

Reporting to:  Finance and Grants Manager 
 

Location: Lagos: Ebute Metta

Job Summary/Overview of Position 

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.  

If you think you meet the requirements for this position, send your cover letter and an updated resume to info@ingresshealthpartners.com by April 7th 2024 

Administrative Assistant Responsibilities:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies

  • Ensure the efficient and smooth day-to-day operation of the office eg payment of utilities (electricity, waste) Ensure office Internet is running, diesel is available for office generator etc. Proper tracking of routine purchases

  • Assist in issuing invoices to client and confirming with finance that payments have been received. Reconciling with Finance payment received and outstanding payments. 

  • Responsible for office maintenance, procurement and maintenance of office equipment and ensuring that all the equipment in the office is working, engaging vendors for necessary repairs when necessary

  • Assist in managing stationery items and consumable stores effectively and efficiently including routine stock count

  • Receive requisition and provide supplies to concerned staff/team

  • Issue out and support with requested items for training/workshop/meeting for the Program based on approved training requests

  • Vendor sourcing, engagement, and Management including maintenance of vendor list

  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations

  • Supervises Office Assistant/Janitor to ensure office premises and environs are clean.

  • Provide training and meeting (Internal & external) support eg procurement of training materials, booking of halls, refreshment & transportation

  • Prepare and submit various administrative reports e.g., assets, office supplies management and distribution report among other management reports as needed.

  • Receiving incoming mails on behalf of the Organisation

  • Screening phone calls and routing callers to the appropriate party

  • Greet and assist visitors/clients

  • Schedule appointments and maintain calendars

  • Schedule and coordinate meetings

  • Prepare communications such as memos, emails, invoices, reports and other correspondence.

  • Write and edit communications, from letters to reports and instructional documents

  • Create and maintain filing systems, both electronic and physical

  • Manage office administrative Petty cash and retirement

  • Processing and paying invoices

  • Prepare monthly administrative budgets and track administrative expenses

  • Handling all administrative requests

  • Any other task as assigned by Line Manager

 

Administrative Assistant Qualifications:

  • OND, HND or degree qualification

  • Prior administrative experience.

  • Excellent computer skills, especially typing.

  • Attention to detail.

  • Multilingual may be preferred or required.

  • Desire to be proactive and create a positive experience for others

Doctor

Vacancy

Hiring to expand 

We are always looking to expand our team. Are you a nurse with an entrepreneurial mindset? Are you a strong patient advocate? Are you energetic, passionate and excited about changing the health sector, problem-solving and trying new things?

The Ingress Health Partners team seeks to engage qualified skilled and capable nursing professionals who are looking to apply their patient care and public health expertise to an entrepreneurial model in a novel public health initiative. 

These individuals will be engaged to provide holistic healthcare with an emphasis on preventive and promotional healthcare. Each must be a fully certified nurse-midwife with a license to practice in Nigeria. 

The ideal candidate will be responsible for providing care to patients while adhering to compliance standards; the candidate will be expected to be able to provide family-centred care, recognize patient needs and prioritize those needs with the needs outlined by physicians. Ideally, s/he should be able to provide healthcare services to patients of all ages, and be comfortable handling adolescent healthcare services.

 

We are also looking  to partner with nurse midwives who would like to expand their private practices

Responsibilities

Assure quality care by adhering to standards set by the physicians

Provide care and education to patients in person or virtually

Adhere to compliance guidelines throughout

 

Minimum requirements/Qualifications: 

Registered Nurse/Midwife or BSc Nursing with community or public health certificate 

Minimum of two years post-graduation nursing experience providing direct patient care. 

Experience in Quality Improvement or Quality Assurance is an added advantage 

CPR, BCLS certification is desirable

 

 

Terms:

Works with a multidisciplinary primary and preventive health team

Forty (40) hour work week; no travel required 

 

 

Knowledge Skills and Abilities

Additional qualifications and competencies in providing prenatal, intra partum and postnatal care, early newborn care, infant and young child feeding and nutrition advice; Knowledgeable in the current immunization policy and schedule. Invokes comfort around patients and families, and able to quickly move to a trusting relationship with them as primary care givers. 

Conversant with adolescent health guidelines and procedures; Able to think outside the box regarding service provision for adolescent health; 

Trustworthy and will maintain patient confidentiality

Impeccable bedside manner and Interpersonal communication skills are critical to this position. 

Capable of carrying out community-based workshops. Competencies around community mobilization, interpersonal communication and garnering community support around public health concerns in the community. 

Capable of self-directed learning

Competent and skilled in the use of computers with basic word processing skills, along with the use of excel, PowerPoint, and Word

Basic research skills: develop questionnaires and analyze simple data and feedback to implement change as needed. 

If any of these sounds like you, please send an updated resume and a cover letter indicating your desire to join the Ingress Health team at info@ingresshealthpartners.com

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